adult birthday party planner budget template

Venue type: A large hotel ballroom will be much more expensive than a private room in a restaurant.Here are some important details to keep in mind when choosing a venue within your budget. For example, a birthday party venue may range from $100 to $500, while a large space for a corporate event might cost closer to $2,000. The expense of renting out a venue varies with the type of event you’re hosting. No matter how humble or extravagant it is, every party needs a venue, which is generally one of the costliest party-planning expenses-especially if you’re hoping to book a large, popular location during peak season. List it all out, from the smallest expenses to the biggest-budget items, to get as near to the actual cost as possible.īelow is an event budget template with some expenses to consider as you’re planning your party, along with more information about each category. For example, if catering is too expensive, maybe your upcoming birthday dinner can be a potluck.Ĭreating an event budget starts with itemizing every potential expense your party may incur. Come up with alternatives for items that fall outside your budget.How far in advance do you need to book catering, and when will the venue require a deposit? Determine your time frame for the event.Include the maximum budgets for each item-when they’re added together, they shouldn’t exceed your initial budget.

Add categories for each expense in your budget, such as food, entertainment, and venue.Divide your now-established budget into sections, and track spending-spreadsheets make this process straightforward and easy.Keep in mind that if the event has a guest of honor, they shouldn’t be asked to contribute to the cause. For smaller, private events, determine how much you and your fellow hosts can comfortably spend on the event.If you’re planning on earning funds from ticket sales, donations, or sponsorships, incorporate those into your bottom line. For corporate events or fundraisers, your budget may have been approved long before you were assigned to plan it, but it’s still the number you’ll have to stay under.To create your budget, consider the following: Build your budget, and host confidently with Paperless PostĪnything is possible for your party-as long as it fits in your budget.9 expenses to include in an event budget.

Adult birthday party planner budget template